416–Purchase Orders

POLICY 416

ADOPTED:  July 2004

• 416 PURCHASE ORDERS

 I. PURPOSE

It is understood that agency purchases should follow an approved process for the purpose of minimizing purchasing errors.

II. GENERAL STATEMENT OF POLICY

All NWSC Purchases are to be filled out following the procedures listed below;

• – Each form will be filled out including the Vendor, Description of Goods of Services to be purchased, the Estimated Cost, the Program and Code that the  order will be charged, as the date.
• – An immediate Supervisor needs to approve the order.
• – The Supervisor will retain a copy of the approved order.
• – The individual placing this request is responsible to complete this order.
• – Phone orders also require this procedure.
• – Any unauthorized purchases will become the responsibility of the person placing the order.
• – Orders over $500 must be approved by the Director.

New employees should seek purchase order procedures as well as expense and other claim form information from the Finance Coordinator.